Scope

This policy applies to all staff, volunteers, and contractors working with Sounds Local CIC, including anyone involved in the delivery or support of projects such as the C90 Community Chorus.

Our commitment

Sounds Local CIC is committed to

• promoting the welfare and wellbeing of all participants
• ensuring the safety and dignity of people with disabilities or additional needs
• creating an environment free from abuse, harm, neglect, and exploitation
• responding to concerns quickly and appropriately

Definitions

• Vulnerable adult: A person aged 18 or over who may be unable to protect themselves from abuse or exploitation due to care needs, mental health conditions, learning disabilities, or other vulnerabilities
• Abuse: Includes physical, emotional, sexual, financial abuse, neglect, discrimination, and organisational abuse

Roles and responsibilities

• The safeguarding lead is Mark Steadman, who is responsible for managing safeguarding concerns and ensuring policies are followed.
• All staff and volunteers are required to
  • read and follow this policy
  • attend safeguarding training where appropriate
  • report concerns without delay

Safer recruitment

• All volunteers and staff working directly with participants must undergo DBS checks
• Induction will include safeguarding awareness and this policy
• Volunteers must agree to follow our code of conduct

Recognising abuse

Abuse can take many forms. Signs may include

• unexplained injuries or withdrawal
• changes in behaviour or mood
• fear, anxiety, or avoidance
• signs of neglect or poor hygiene
• financial irregularities

If in doubt, always report your concern.

Reporting concerns

If you witness or suspect abuse:

1. Ensure the immediate safety of the person
2. Report the concern to the safeguarding lead as soon as possible
3. Record the details factually, including dates, times, and any witnesses

If the concern involves the safeguarding lead, report it to the local authority safeguarding team directly.

Confidentiality and information sharing

• Only share information on a need-to-know basis
• Keep written records secure
• Share concerns with appropriate authorities when necessary for protection

Recording and storage

Safeguarding records will be

• stored securely and separately from other records
• retained in line with data protection requirements
• accessible only to those who need to know

Training

• All staff and volunteers will be provided with safeguarding information relevant to their role
• Additional training will be offered where appropriate

Review

This policy will be reviewed annually or sooner if legislation or best practice changes.